AI document automation: invoices, contracts, delivery notes
Manual document entry is slow, expensive and always error-prone. AI recognizes documents of any quality, extracts the data and posts it to your systems — faster and more accurately than a human.
Sound familiar?
- Accounting manually re-types data from invoices into the ERP
- Contract review takes days and distracts lawyers with boilerplate clauses
- Manual entry errors surface during reconciliation and cost real money
- Documents get lost between email, scans and server folders
How AI solves it
- 01
AI recognizes incoming documents — scans, photos, PDFs — and extracts details, amounts and line items.
- 02
Data is automatically checked against orders and contracts; discrepancies are flagged for a human.
- 03
Verified documents are posted to your ERP or CRM without manual entry.
- 04
Standard contracts are checked against a risk checklist: AI highlights non-standard clauses.
Concrete scenarios
Incoming invoices into the ERP
Invoices from email are recognized, matched against orders and posted to the ERP without re-typing.
Contract review
Standard contracts run through a risk checklist; non-standard clauses are flagged to the lawyer.
Delivery documents
Document sets for a delivery are cross-checked against each other; discrepancies go to a separate queue.
An archive in order
Scans and PDFs are sorted by counterparty and type; any document is found by search in seconds.
How the system works
- 1
A document arrives
email, scan, photo, e-document exchange
- 2
Recognition
details, amounts, line items
- 3
Verification
against orders, contracts, reference data
- 4
Posting
to the ERP or CRM automatically
- 5
Control
discrepancies go to a human, the rest to the archive
Input and output
What we need from you
- Scans, photos, PDFs, email attachments — any quality
- Reference data: counterparties, contracts, product catalog
What you get
- Structured data in the ERP without manual entry
- A discrepancy queue with problem fields highlighted
- A traceable, searchable archive
What we integrate with
- ERP
- accounting systems
- e-document providers
- Google Drive
- SharePoint
- Bitrix24
- your system's API
Results
- Up to 90% of incoming documents processed without human involvement
- Processing time: minutes instead of hours per document
- An order of magnitude fewer data entry errors
- A full digital trail: any document found in seconds
Case study
A wholesale distributor: accounting manually entered hundreds of invoices and delivery notes weekly; errors surfaced during supplier reconciliations.
We set up recognition of incoming documents from email and the scanner, matching against orders and automatic posting to the ERP; disputed documents go to a separate queue with fields highlighted.
- About 85% of documents pass without human involvement
- Supplier reconciliations stopped uncovering entry errors
- Accounting closes the period noticeably faster
Pricing and timelines
We don't publish a price list: the range of tasks is too wide for one honest number. Instead — a transparent model:
- 01
Consultation — free
30 minutes: we walk through the process, estimate the economics and scope the first phase.
- 02
Estimate and plan
Scope, timeline and cost fixed before the start — no hidden items.
- 03
Prepayment to start
A fixed advance covers tooling and environment setup. Infrastructure costs (server, APIs) are billed separately when your solution needs them.
- 04
Final payment on delivery
The closing payment comes after the agreed scope is delivered.
Guaranteed: the first working phase ships 2 weeks after the start. The rest follows a plan fixed in advance.
Cloud or your perimeter
Cloud deployment
Fast start: models via cloud APIs, the system on our or your VPS. Fits when perimeter requirements are standard.
On-premise deployment
Models and data fully inside your perimeter — on your hardware or a dedicated server. For healthcare, finance and anyone whose data can't leave.
Hybrid
Sensitive data is processed locally, the rest in the cloud. A balance of cost and requirements.
Risks and limitations
- Handwriting and very poor scans are recognized less reliably — such documents go to a manual queue, and their share is visible in the report.
- In the first 1–2 weeks a human reviews more than usual: the system adapts to your documents, then the manual share drops.
- Integration with e-document exchange and non-standard ERP configurations is estimated separately during the audit.
Common questions about this task
Our documents are "non-standard" — will AI read them?
Modern models read documents of any format, tables and stamps included. During the audit we run a pilot batch of your real documents and show the accuracy before the start.
What about document confidentiality?
By default we offer processing inside your perimeter or on a dedicated server. We sign an NDA.
Do we need to change our ERP?
No — we integrate with your configuration through its standard exchange mechanisms.
Want the same result?
Send a request — in 30 minutes we'll analyze your process and tell you how much time and money automation will save.
Free consultation